Smart Food Safe

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Smart Food Safe participating in SQF Unites 2025, from March 2nd - 5th, 2025 at the Hyatt Regency, Orlando, Florida. Meet us at Booth #16 .
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en English
en English fr French es Spanish
Smart Food Safe participating in SQF Unites 2025, from March 2nd - 5th, 2025 at the Hyatt Regency, Orlando, Florida. Meet us at Booth #16 .
Book Demo
en English
en English fr French es Spanish
en English
en English fr French es Spanish
en English
en English fr French es Spanish

Smart Food Safe participating in SQF Unites 2025, from March 2nd - 5th, 2025 at the Hyatt Regency, Orlando, Florida. Meet us at Booth #16 .

Book Demo
Smart Food Safe participating in SQF Unites 2025, from March 2nd - 5th, 2025 at the Hyatt Regency, Orlando, Florida. Meet us at Booth #16 .
Book Demo
en English
en English fr French es Spanish
en English
en English fr French es Spanish
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Smart Food Safe participating in Global Food Safety Initiative (GFSI) Conference 2025 , from March 31st to April 3rd, 2025, in Dublin, Ireland. Meet us at Booth #6..

SMART RECORD

Records Management Software

Replace paper-based record keeping with the power of digital records. Our drag and drop form creator converts any form into powerful online templates for convenient paperless record management.

Book Demo

SMART RECORD

Records Management Software

Replace paper-based record keeping with the power of digital records. Our drag and drop form creator converts any form into powerful online templates for convenient paperless record management.

Book Demo

Online Form Features

Features that make record-keeping efficient, real-time, and traceable

Online Form Builder

With over 36 field types, you can create dynamic templates, import content from Excel, or use our pre-built template library.

Conditions and Validations

Identify compliances and manage record-keeping efficiently through conditional formatting, mathematical expressions, and field validations.

User Experience

Our user-friendly, responsive design makes managing digital records easy and powerful.

Advanced Search

Search through records easily with the keywords, tags, status, and date search features.

Traceability

Keep track of material flow along the supply chain with the traceability feature.

Offline Record Keeping

Offline record creation is possible in our Android and iOS record applications and auto-sync when online.

Voice Integration

Our software incorporates voice integration, enabling users to create and manage records effortlessly through voice commands.

Bluetooth Integration

Our software seamlessly integrates with Bluetooth technology, allowing for automatic data capture from paired devices. 

IoT Integration

Online Form Builder

With over 36 field types, you can create dynamic templates, import content from Excel, or use our pre-built template library.

Conditions and Validations

Identify compliances and manage record-keeping efficiently through conditional formatting, mathematical expressions, and field validations.

User Experience

Our user-friendly, responsive design makes managing digital records easy and powerful.

Advanced Search

Search through records easily with the keywords, tags, status, and date search features.

Traceability

Keep track of material flow along the supply chain with the traceability feature.

Offline Record Keeping

Offline record creation is possible in our Android and iOS record applications and auto-sync when online.

Voice Integration

Our software incorporates voice integration, enabling users to create and manage records effortlessly through voice commands.

Bluetooth Integration

Our software seamlessly integrates with Bluetooth technology, allowing for automatic data capture from paired devices. 

IoT Integration

Smart Features

Creating digital form is easy and convenient with the drag and drop component features. Customize the forms to make them smarter with options such as conditional formatting, validations, and formulas. Add our scheduling feature so that you never forget to create the records.

Create customized traceability flow by defining the process steps and linking our Smart Records. Trace records with key data at any step forward or backward using our Traceability feature.

Select a template from our library of pre-built templates, make customizations as needed to fit your requirements, preview for responsiveness in the built-in device simulator and save to create digital records.

Scheduling capability lets you keep track of one-time or recurring tasks so you don't forget to complete them. As tasks are scheduled, they are automatically added to the assigned users' built-in user calendar and sent by email to be added to their email calendar. After a scheduled task is completed, the calendar gets updated with the color-coded status. Users can go back in history to review past and future tasks.

The notification capability lets you configure when and how a user needs to be notified for which actions by Email, SMS, or through the In-App notifications. The notification configuration can be configured to receive notifications when a record is submitted, approved, rejected, or reviewed.

Using a date, time, and user name stamped audit trail, our software keeps track of the historical record-keeping activities over time. Capture every change in the Version Change Log.

Smart Features

Creating digital form is easy and convenient with the drag and drop component feature. Customize the forms to make them smarter with options such as conditional formatting, validations, and formulas. Add our scheduling feature so that you never forget to create the records.

Create customized traceability flow by defining the process steps and linking to our Smart Records. Trace records with key data at any step forward or backward using our traceability feature.

Select a template from our library of pre-built templates, make customizations as needed to fit your requirements, preview for responsiveness in the built-in device simulator and save to create digital records.

Scheduling capability lets you keep track of one-time or recurring tasks so you don't forget to complete them. As tasks are scheduled, they are automatically added to the assigned users' built-in user calendar and sent by email to be added to their email calendar. After a scheduled task is completed, the calendar gets updated with the color-coded status. Users can go back in history to review past and future tasks.

The notification capability lets you configure when and how a user needs to be notified for which actions by Email, SMS, or through the In-App notifications. The notification configuration can be configured to receive notifications when a record is submitted, approved, rejected, or reviewed.

Using a date, time, and user name stamped audit trail, our software keeps track of the historical record-keeping activities over time. Capture every change in the Version Change Log.

How Smart Record Works ?

Move away from paper-based record keeping in five easy steps

1. Create Template

Create dynamic templates by dragging and dropping a component from our list of 30+ custom components.

2. Add Workflow

Create a workflow and add to the template based on the process flow requirements.

3. Create Record

Record created using the template according to the schedule and workflow.

4. Audit Log

Easily track document lifecycles and user actions with the audit log to ensure transparency and accountability

5. Analyze and Exports

Records can be exported in PDF, Excel, and CSV formats, as well as emailed to any user

How Smart Record Works

Move away from paper-based documents in ten easy steps

Generate Reports
Create Template
Add Workflow
Record Scheduling
Record Creation
Approval Workflow
User Notification
Audit Log
Trace Material Flow
Export Data
Create Template
Create powerful templates by dragging and dropping components from our list of 30+ custom components.
Add Workflow
Develop tailored workflow stages corresponding to the record approval process and integrate them with templates.
Configure Scheduling
Automate the creation of records by scheduling tasks, assigning owners, setting reminders, and tracking status.
Create Record
Utilize custom templates and automated workflows to generate records seamlessly, integrating data collected using Voice, Bluetooth, and IoT.
Approval Workflow
Monitor and comply with the predetermined workflow for organized record management.
User Notification
Inform relevant stakeholders about updates, changes, or actions to be taken on the records following the workflow
Audit Log
Easily track document lifecycles and user actions with the audit log to ensure transparency and accountability.
Trace Material Flow
Enable the tracking of record pathways and interlinking of records to enhance tracing material movement.
Export Data
Records can be exported in PDF, Excel, and CSV formats, as well as emailed to any user.
Generate Reports
Gather information from records using specific filters and generate intuitive reports for comprehensive insights.
Add Workflow
Record Scheduling
Record Creation
Approval Workflow
User Notification
Audit Log
Trace Material Flow
Export Data
Generate Reports
Create Template
Generate Reports

How Smart Record Works

Move away from paper-based documents in ten easy steps

Create Template
Create powerful templates by dragging and dropping components from our list of 30+ custom components.
Add Workflow
Develop tailored workflow stages corresponding to the record approval process and integrate them with templates.
Configure Scheduling
Automate the creation of records by scheduling tasks, assigning owners, setting reminders, and tracking status.
Create Record
Utilize custom templates and automated workflows to generate records seamlessly, integrating data collected using Voice, Bluetooth, and IoT.
Approval Workflow
Monitor and comply with the predetermined workflow for organized record management.
User Notification
Inform relevant stakeholders about updates, changes, or actions to be taken on the records following the workflow
Audit Log
Easily track document lifecycles and user actions with the audit log to ensure transparency and accountability.
Trace Material Flow
Enable the tracking of record pathways and interlinking of records to enhance tracing material movement.
Export Data
Records can be exported in PDF, Excel, and CSV formats, as well as emailed to any user.
Generate Reports
Gather information from records using specific filters and generate intuitive reports for comprehensive insights.
Download Now

Smart Record Keeping Mobile Application supports offline record creation. The application works without an internet connection and automatically syncs created records when an internet connection is available. Download our free app from the Android Play Store or iOS App Store by clicking the link here.

Available on the App Store Available on the Play Store

FAQ

Frequently Asked Questions

What is Smart Record?

Smart Record is a record keeping software that digitizes paper-based record creation or data collection.

What kind of records can I digitize?

Our software allows you to digitize from excel, word, or any paper-based records.

How do I digitize my paper-based records?

Our drag and drop template builder or pre-built template library can be used to translate existing records.

What are the Benefits of record management software?

There are multiple benefits of digitizing your record keeping, such as records being accessible in real-time for any connected devices, getting notified with alerts and notifications, and becoming cost efficient with record management.

How do I get started with Smart Record?

Getting started with Smart Record is as easy as sending an email to info@smartfoodafe.com.

Which devices do your offline mobile app support?

Our application has been optimized for most of the iOS and Android devices; however, you can optimize the responsiveness while creating your template.

Where is my data stored?

We use secure cloud storage to store customer data with backups.

Is my data in the cloud secure?

Data is encrypted during storage and transmission for security purposes.

Is Smart Record Affordable?

Our software is designed for any size of the company. On average, a company saves a minimum 30% of the record keeping time using our software, which helps cover beyond the licensing cost.

Trusted by global brands

Contact us for a customized demo to see how Smart Food Safe can support your quality and food safety management.

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