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SMART DOCS
Document Control Software
Cost-effective and digital document compliance to global quality and food safety management systems.
Digital Document Management Features
Features that make any quality and food safety management program cost-effective and audit ready.
Create documents with our application either with an online text editor, upload existing documents or link from corporate documents.
Manage document life cycle with multi-stage configurable workflow, version control, and audit log features.
Create, modify and maintain documents to ensure electronic document authenticity, integrity, and confidentiality as per 21 CFR Part 11.
Advanced search allows users to search through documents and by the document’s date or workflow status.
An integrated list of global quality and food safety standards enables you to stay up-to-date with your program requirements
Keep your program audit-ready with our task management, scheduling, workflow and audit log features.
Dashboards and custom reporting enable you to monitor trends and patterns.
Backup your program documents by exporting or downloading to PDF copies
Streamline file organization, accessibility, retrieval, and collaboration with our centralized document management
Smart Features
No matter which quality or food safety standards you follow, our standard configurator provides most global standard checklists. Whenever there are changes to the standard, we update the standard to meet the latest requirements and help you migrate your existing program.
Replace your binders with Smart Doc to demonstrate audit readiness and comply with the audit requirements. Manages all documents in a centralized location for easy search and access with a time stamped audit trail as required by 21 CFR Part 11 Document Compliance. Smart Linking feature provides you with the ability to link policies, procedures, and records to relevant records and references to other modules with one click. No more searching for binders during audits, pass on the fly.
The notification capability lets you configure when and how a user needs to be notified for which actions by email, sms, or through the in-app notifications. The notification configuration can be configured to receive notifications when a document is submitted, Approved, Rejected, or Published.
Scheduling Capability lets you keep track of the document life cycle for review and expiry. As tasks are scheduled, they are automatically added to the assigned users built in users calendar and sent by email to be added to their email calendar. After a scheduled task is completed, the calendar gets updated with the color-coded status. Users can go back in history to review past and future tasks.
Streamline business processes using predefined task management activities such as create, edit, delete, upload, as well as workflow stages such as review, approve, reject, and publish. Manage and monitor assigned tasks in the My Action tab of our software based on the configured workflow.
Using a date, time, and user name stamped audit trail, our software keeps track of the historical record-keeping activities. Capture every change in the Version Change Log with the capability to log comments.
How Smart Docs Works
Transition from paper-based document management with these simple steps