Smart Food Safe is participating in the IAFP Annual Meeting, on July 26-29 in New Orleans, Louisiana. Meet Us There
Smart Food Safe is participating in the IAFP Annual Meeting, on July 26-29 in New Orleans, Louisiana. Meet Us There    •   Smart Food Safe is participating in the IAFP Annual Meeting, on July 26-29 in New Orleans, Louisiana. Meet Us There    •   
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Records Management
Software

Replace paper-based record keeping with the power of digital records. Our drag and drop form creator converts any form into powerful online templates for convenient paperless record management.

Book Demo
Smart Record dashboard preview

Online Form Features

Features that make record-keeping efficient, real-time, and traceable

Online Form Builder

With over 36 field types, you can create dynamic templates, import content from Excel, or use our pre-built template library.

Conditions and Validations

Identify compliances and manage record-keeping efficiently through conditional formatting, mathematical expressions, and field validations.

User Experience

Our user-friendly, responsive design makes managing digital records easy and powerful.

Advanced Search

Search through records easily with the keywords, tags, status, and date search features.

Traceability

Keep track of material flow along the supply chain with the traceability feature.

Offline Record Keeping

Offline record creation is possible in our Android and iOS record applications and auto-sync when online.

Voice Integration

Our software incorporates voice integration, enabling users to create and manage records effortlessly through voice commands.

Bluetooth Integration

Our software seamlessly integrates with Bluetooth technology, allowing for automatic data capture from paired devices.

IoT Integration

Integrate with IoT-enabled devices through API for streamlined record management, data accuracy, and real-time insights.

Smart Features

Drag and Drop Form Builder

Creating digital form is easy and convenient with the drag and drop component features. Customize the forms to make them smarter with options such as conditional formatting, validations, and formulas. Add our scheduling feature so that you never forget to create the records.

Drag and Drop Form Builder

Build Custom Traceability

Create customized traceability flow by defining the process steps and linking our Smart Records. Trace records with key data at any step forward or backward using our Traceability feature.

Build Custom Traceability

A Suite of Templates

Select a template from our library of pre-built templates, make customizations as needed to fit your requirements, preview for responsiveness in the built-in device simulator and save to create digital records.

A Suite of Templates

Scheduling and Tracking

Scheduling capability lets you keep track of one-time or recurring tasks so you don't forget to complete them. As tasks are scheduled, they are automatically added to the assigned users' built-in user calendar and sent by email to be added to their email calendar. After a scheduled task is completed, the calendar gets updated with the color-coded status. Users can go back in history to review past and future tasks.

Scheduling and Tracking

Customized Notification

The notification capability lets you configure when and how a user needs to be notified for which actions by Email, SMS, or through the In-App notifications. The notification configuration can be configured to receive notifications when a record is submitted, approved, rejected, or reviewed.

Customized Notification

Transactional Audit Log

Using a date, time, and user name stamped audit trail, our software keeps track of the historical record-keeping activities over time. Capture every change in the Version Change Log.

Transactional Audit Log
Drag and Drop Form Builder Build Custom Traceability A Suite of Templates Scheduling and Tracking Customized Notification Transactional Audit Log

How Smart Record Works

Move away from paper-based documents in ten easy steps

Create Template Add Workflow Configure Scheduling Create Record Approval Workflow User Notification Audit Log Trace Material Flow Export Data Generate Reports
Create Template
1

Create Template

Create powerful templates by dragging and dropping components from our list of 30+ custom components.

Add Workflow
2

Add Workflow

Develop tailored workflow stages corresponding to the record approval process and integrate them with templates.

Configure Scheduling
3

Configure Scheduling

Automate the creation of records by scheduling tasks, assigning owners, setting reminders, and tracking status.

Create Record
4

Create Record

Utilize custom templates and automated workflows to generate records seamlessly, integrating data collected using Voice, Bluetooth, and IoT.

Approval Workflow
5

Approval Workflow

Monitor and comply with the predetermined workflow for organized record management.

User Notification
6

User Notification

Inform relevant stakeholders about updates, changes, or actions to be taken on the records following the workflow.

Audit Log
7

Audit Log

Easily track document lifecycles and user actions with the audit log to ensure transparency and accountability.

Trace Material Flow
8

Trace Material Flow

Enable the tracking of record pathways and interlinking of records to enhance tracing material movement.

Export Data
9

Export Data

Records can be exported in PDF, Excel, and CSV formats, as well as emailed to any user.

Generate Reports
10

Generate Reports

Gather information from records using specific filters and generate intuitive reports for comprehensive insights.

Smart Record mobile app

Download Now

Smart Record Keeping Mobile Application supports offline record creation. The application works without an internet connection and automatically syncs created records when an internet connection is available. Download our free app from the Android Play Store or iOS App Store by clicking the link here.

Get it on Google Play Download on the App Store

Frequently Asked Questions

Smart Record is a record keeping software that digitizes paper-based record creation or data collection.

Our software allows you to digitize from excel, word, or any paper-based records.

Our drag and drop template builder or pre-built template library can be used to translate existing records.

There are multiple benefits of digitizing your record keeping, such as records being accessible in real-time for any connected devices, getting notified with alerts and notifications, and becoming cost efficient with record management.

Getting started with Smart Record is as easy as sending an email to info@smartfoodafe.com.

Our application has been optimized for most of the iOS and Android devices; however, you can optimize the responsiveness while creating your template.

We use secure cloud storage to store customer data with backups.

Data is encrypted during storage and transmission for security purposes.

Our software is designed for any size of the company. On average, a company saves a minimum 30% of the record keeping time using our software, which helps cover beyond the licensing cost.

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