<\/p>\n
SMART DOCS<\/p>\n
Cost-effective and digital document compliance to global quality and food safety management systems.<\/p>\n
\nBook Demo\n<\/a><\/p>\n<\/p>\nDigital Document Management Features<\/h2>\nFeatures that make any quality and food safety management program cost-effective and audit ready.<\/p>\n<\/p>\nDocument Creation<\/h3>\n<\/p>\nCreate documents with our application either with an online text editor, upload existing documents or link from corporate documents.<\/p>\n<\/p>\nDocument Life Cycle<\/h3>\n<\/p>\nManage document life cycle with multi-stage configurable workflow, version control, and audit log features.<\/p>\n\n<\/p>\n21 CFR Part 11 Compliant<\/h3>\n<\/p>\nCreate, modify and maintain documents to ensure electronic document authenticity, integrity, and confidentiality as per 21 CFR Part 11.<\/p>\n<\/p>\nAdvanced Search<\/h3>\n<\/p>\nAdvanced search allows users to search through documents and by the document’s date or workflow status.<\/p>\n<\/p>\nGlobal Quality & Food Safety Standards<\/h3>\n<\/p>\nAn integrated list of global quality and food safety standards enables you to stay up-to-date with your program requirements<\/p>\n<\/p>\nAudit Readiness<\/h3>\n<\/p>\nKeep your program audit-ready with our task management, scheduling, workflow and audit log features.<\/p>\n<\/p>\nDashboard and Reporting<\/h3>\n<\/p>\nDashboards and custom reporting enable you to monitor trends and patterns.<\/p>\n<\/p>\nData Backup and Export<\/h3>\n<\/p>\nBackup your program documents by exporting or downloading to PDF copies<\/p>\n<\/p>\nEfficient Document Management<\/h3>\n<\/p>\nStreamline file organization, accessibility, retrieval, and collaboration with our centralized document management<\/p>\n<\/p>\nDocument Creation<\/h3>\nCreate documents with our application either with an online text editor, upload existing documents or link from corporate documents.<\/p>\n<\/p>\n<\/p>\nDocument Life Cycle<\/h3>\nManage document life cycle with multi-stage configurable workflow, version control, and audit log features.<\/p>\n<\/p>\n<\/p>\n21 CFR Part 11 Compliant<\/h3>\nCreate, modify and maintain documents to ensure electronic document authenticity, integrity, and confidentiality as per 21 CFR Part 11.<\/p>\n<\/p>\n<\/p>\nAdvanced Search<\/h3>\nAdvanced search allows users to search through documents and by the document’s date or workflow status.<\/p>\n<\/p>\n<\/p>\nGlobal Quality & Food Safety Standards<\/h3>\nAn integrated list of global quality and food safety standards enables you to stay up-to-date with your program requirements<\/p>\n<\/p>\n<\/p>\nAudit Readiness<\/h3>\nKeep your program audit-ready with our task management, scheduling, workflow and audit log features.<\/p>\n<\/p>\n<\/p>\nDashboard and Reporting<\/h3>\nDashboards and custom reporting enable you to monitor trends and patterns.<\/p>\n<\/p>\n<\/p>\nData Backup and Export<\/h3>\nBackup your program documents by exporting or downloading to PDF copies<\/p>\n<\/p>\n<\/p>\nEfficient Document Management<\/h3>\nStreamline file organization, accessibility, retrieval, and collaboration with our centralized document management<\/p>\n<\/p>\nSmart Features<\/h2>\n\n Global Standards Selector <\/button><\/h2>\nNo matter which quality or food safety standards you follow, our standard configurator provides most global standard checklists. Whenever there are changes to the standard, we update the standard to meet the latest requirements and help you migrate your existing program.\n<\/p>\n\nAudit Ready <\/button><\/h2>\nReplace your binders with Smart Doc to demonstrate audit readiness and comply with the audit requirements. Manages all documents in a centralized location for easy search and access with a time stamped audit trail as required by 21 CFR Part 11 Document Compliance. Smart Linking feature provides you with the ability to link policies, procedures, and records to relevant records and references to other modules with one click. No more searching for binders during audits, pass on the fly.\n<\/p>\n\n Notification <\/button><\/h2>\nThe notification capability lets you configure when and how a user needs to be notified for which actions by email, sms, or through the in-app notifications. The notification configuration can be configured to receive notifications when a document is submitted, Approved, Rejected, or Published.\n<\/p>\n\n Scheduling <\/button><\/h2>\nScheduling Capability lets you keep track of the document life cycle for review and expiry. As tasks are scheduled, they are automatically added to the assigned users built in users calendar and sent by email to be added to their email calendar. After a scheduled task is completed, the calendar gets updated with the color-coded status. Users can go back in history to review past and future tasks.\n<\/p>\n\n Workflow <\/button><\/h2>\nStreamline business processes using predefined task management activities such as create, edit, delete, upload, as well as workflow stages such as review, approve, reject, and publish. Manage and monitor assigned tasks in the My Action tab of our software based on the configured workflow.\n<\/p>\n\n Audit, Version, and Change Log <\/button><\/h2>\nUsing a date, time, and user name stamped audit trail, our software keeps track of the historical record-keeping activities. Capture every change in the Version Change Log with the capability to log comments.\n\n<\/p>\nHow Smart Docs Works<\/h2>\nTransition from paper-based document management with these simple steps<\/p>\nActivity TrackingConfigure Document Structure LayoutDocument Numbering Establish a Document WorkflowDocument CreationNotify Workflow UserFollow Approval WorkflowRecurring Document Review\nConfigure Document Structure LayoutSelect the relevant quality or food safety standard from the predefined standards in the master data or establish a custom folder structure by manually creating customized folders.Document Numbering Assign unique identifiers to the documents for efficient organization, retrieval, and tracking within document management software.Establish a Document WorkflowSet up customized multi-stage workflow such as Create, Edit, Delete, Approve, Reject, Publish, and Archive as per the document flow requirement.Document CreationUse the text editor to create your own document or copy and paste text from existing files, or upload or link documents and submit for the workflow process.Notify Workflow UserBased on the configured users, the approver gets notified through in-app and email notifications to initiate review and approval.Follow Approval WorkflowEnsure adherence to predefined workflow steps such as Approve, Review, Reject, or Publish for seamless document progression.\nRecurring Document ReviewSchedule and conduct periodic reviews of documents to ascertain document relevance and accuracy.Activity TrackingStay audit-ready with real-time activity tracking and auditing of user actions, ensuring accountability, security, and compliance to keep the program up-to-date.\nDocument Numbering Establish a Document WorkflowDocument CreationNotify Workflow UserFollow Approval WorkflowRecurring Document ReviewActivity TrackingConfigure Document Structure Layout\n<\/p>\nFAQ<\/h3>\nFrequently Asked Questions<\/h2>\nWhat is Document Management Software?<\/h4>\nA document management software is a centralized document control system which automates and streamlines document lifecycle management and keeps the program audit ready.<\/p>\n<\/p>\nWhat are the features of document control software?<\/h4>\nMigrate your existing document to digital document along with audit log, change control, reversion log, workflow and notifications features.<\/p>\n<\/p>\nWhy is document control important?<\/h4>\nDocument control helps reduce errors in documentation. Document control practices are an essential preventative measure for each organization to ensure only approved, current documentation is used throughout the organization, preventing accidental use of obsolete processes or procedures.<\/p>\n<\/p>\nWhich GFSI schemes your software supports?<\/h4>\nOur system has the capability to support most of the Global Food Safety schemes including SQF, BRC, IFS and FSSC.<\/p>\n<\/p>\nCan your system support a new quality management system?<\/h4>\nOur system can be configurable to any quality management system.<\/p>\n<\/p>\nDoes the software help in SQF audit?<\/h4>\nWith the built in SQF Program checklist, the entire SQF audit can be done effortlessly on our platform.<\/p>\n<\/p>\nWhat are the benefits of Document Control Software?<\/h4>\nDocument Control Software brings digital transparency to the document management process, allows access from anywhere in the world, streamlines the creation, modification, approval and release of documents in the organization.<\/p>\n<\/p>\nHow does a Document Management System help a company?<\/h4>\nUsing document management software, you can easily organize paper files electronically, create more office space, as well as save time instead of wasting precious minutes looking for that paper document<\/p>\n<\/p>\nHow to convert my existing document into software?<\/h4>\nGet your existing electronic documents easily within seconds. You can either upload directly or simply copy and paste to our text editor.<\/p>\n<\/p>\nWhere is my data stored and where can I access it?<\/h4>\nClient data is stored in our secure cloud and accessible from anywhere in the world with your secure access.<\/p>\n<\/p>\n","protected":false},"excerpt":{"rendered":"Cost-effective and digital document compliance to global quality and food safety management systems. <\/p>\n","protected":false},"author":7,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-sfs-smart-docs.php","meta":{"_joinchat":[],"footnotes":""},"class_list":["post-6190","page","type-page","status-publish","hentry"],"yoast_head":"\nDocument Control Software | Smart Food Safe<\/title>\n<meta name=\"description\" content=\"Efficient document control software for streamlined management. Simplify collaboration, versioning, and compliance.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/smartfoodsafe.com\/clone\/smart-docs\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Document Control Software | Smart Food Safe\" \/>\n<meta property=\"og:description\" content=\"Efficient document control software for streamlined management. 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Features that make any quality and food safety management program cost-effective and audit ready.<\/p>\n
Create documents with our application either with an online text editor, upload existing documents or link from corporate documents.<\/p>\n
Manage document life cycle with multi-stage configurable workflow, version control, and audit log features.<\/p>\n
\n<\/p>\n
Create, modify and maintain documents to ensure electronic document authenticity, integrity, and confidentiality as per 21 CFR Part 11.<\/p>\n
Advanced search allows users to search through documents and by the document’s date or workflow status.<\/p>\n
An integrated list of global quality and food safety standards enables you to stay up-to-date with your program requirements<\/p>\n
Keep your program audit-ready with our task management, scheduling, workflow and audit log features.<\/p>\n
Dashboards and custom reporting enable you to monitor trends and patterns.<\/p>\n
Backup your program documents by exporting or downloading to PDF copies<\/p>\n
Streamline file organization, accessibility, retrieval, and collaboration with our centralized document management<\/p>\n
No matter which quality or food safety standards you follow, our standard configurator provides most global standard checklists. Whenever there are changes to the standard, we update the standard to meet the latest requirements and help you migrate your existing program.\n<\/p>\n
Replace your binders with Smart Doc to demonstrate audit readiness and comply with the audit requirements. Manages all documents in a centralized location for easy search and access with a time stamped audit trail as required by 21 CFR Part 11 Document Compliance. Smart Linking feature provides you with the ability to link policies, procedures, and records to relevant records and references to other modules with one click. No more searching for binders during audits, pass on the fly.\n<\/p>\n
The notification capability lets you configure when and how a user needs to be notified for which actions by email, sms, or through the in-app notifications. The notification configuration can be configured to receive notifications when a document is submitted, Approved, Rejected, or Published.\n<\/p>\n
Scheduling Capability lets you keep track of the document life cycle for review and expiry. As tasks are scheduled, they are automatically added to the assigned users built in users calendar and sent by email to be added to their email calendar. After a scheduled task is completed, the calendar gets updated with the color-coded status. Users can go back in history to review past and future tasks.\n<\/p>\n
Streamline business processes using predefined task management activities such as create, edit, delete, upload, as well as workflow stages such as review, approve, reject, and publish. Manage and monitor assigned tasks in the My Action tab of our software based on the configured workflow.\n<\/p>\n
Using a date, time, and user name stamped audit trail, our software keeps track of the historical record-keeping activities. Capture every change in the Version Change Log with the capability to log comments.\n\n<\/p>\n
Transition from paper-based document management with these simple steps<\/p>\n
Activity TrackingConfigure Document Structure LayoutDocument Numbering Establish a Document WorkflowDocument CreationNotify Workflow UserFollow Approval WorkflowRecurring Document Review\nConfigure Document Structure LayoutSelect the relevant quality or food safety standard from the predefined standards in the master data or establish a custom folder structure by manually creating customized folders.Document Numbering Assign unique identifiers to the documents for efficient organization, retrieval, and tracking within document management software.Establish a Document WorkflowSet up customized multi-stage workflow such as Create, Edit, Delete, Approve, Reject, Publish, and Archive as per the document flow requirement.Document CreationUse the text editor to create your own document or copy and paste text from existing files, or upload or link documents and submit for the workflow process.Notify Workflow UserBased on the configured users, the approver gets notified through in-app and email notifications to initiate review and approval.Follow Approval WorkflowEnsure adherence to predefined workflow steps such as Approve, Review, Reject, or Publish for seamless document progression.\nRecurring Document ReviewSchedule and conduct periodic reviews of documents to ascertain document relevance and accuracy.Activity TrackingStay audit-ready with real-time activity tracking and auditing of user actions, ensuring accountability, security, and compliance to keep the program up-to-date.\nDocument Numbering Establish a Document WorkflowDocument CreationNotify Workflow UserFollow Approval WorkflowRecurring Document ReviewActivity TrackingConfigure Document Structure Layout\n<\/p>\n
A document management software is a centralized document control system which automates and streamlines document lifecycle management and keeps the program audit ready.<\/p>\n
Migrate your existing document to digital document along with audit log, change control, reversion log, workflow and notifications features.<\/p>\n
Document control helps reduce errors in documentation. Document control practices are an essential preventative measure for each organization to ensure only approved, current documentation is used throughout the organization, preventing accidental use of obsolete processes or procedures.<\/p>\n
Our system has the capability to support most of the Global Food Safety schemes including SQF, BRC, IFS and FSSC.<\/p>\n
Our system can be configurable to any quality management system.<\/p>\n
With the built in SQF Program checklist, the entire SQF audit can be done effortlessly on our platform.<\/p>\n
Document Control Software brings digital transparency to the document management process, allows access from anywhere in the world, streamlines the creation, modification, approval and release of documents in the organization.<\/p>\n
Using document management software, you can easily organize paper files electronically, create more office space, as well as save time instead of wasting precious minutes looking for that paper document<\/p>\n
Get your existing electronic documents easily within seconds. You can either upload directly or simply copy and paste to our text editor.<\/p>\n
Client data is stored in our secure cloud and accessible from anywhere in the world with your secure access.<\/p>\n
<\/p>\n","protected":false},"excerpt":{"rendered":"
Cost-effective and digital document compliance to global quality and food safety management systems. <\/p>\n","protected":false},"author":7,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-sfs-smart-docs.php","meta":{"_joinchat":[],"footnotes":""},"class_list":["post-6190","page","type-page","status-publish","hentry"],"yoast_head":"\n
![\"21](\"https:\/\/smartfoodsafe.com\/clone\/wp-content\/uploads\/2022\/09\/21-CFR-Part-11-Compliant.svg\")